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Administrative Staff & Paralegals

Administrators, legal assistants, paralegals and support staff are all an integral part of the Eastman & Smith team.  Work in a friendly, client-focused environment on interesting legal matters.  Involvement with professional and community organizations is supported.

Human Resources Manager

Eastman & Smith Ltd. is seeking a Human Resources Manager for general human resources activities for all Firm locations. This position requires solid human resources experience specifically with employee relations, moderate benefits expertise, technical proficiency and absolute commitment to client service. Primary duties include assisting in handling sensitive employee relations matters, conducting benefits orientation, answering payroll and benefits-related questions, on-boarding/off-boarding of employee, staff evaluations and managing employees’ leaves of absence. Additionally, the HR Manager will support staff recruiting activities, conduct new hire orientation and perform other activities related to the general administration of the HR department. The individual will also work to improve employee morale and engagement and implement and assist with the development of the Firm’s strategic initiatives.

Customer Service

· Provide customer support to partners, associates and employees on general human resources benefit and payroll questions and issues. Track open issues to satisfactory resolution.
· Investigate discrepancies, proper solutions, and manage resolution of efforts regarding HR, Payroll, Benefits and Timekeeping.
· Maintain HRIS system including approving time off requests, new employee events, terminations, benefit class changes, etc.
· Lead new employee orientation.
· Coordinate and facilitate exit interviews with departing attorneys and staff.
· Facilitate and plan employee training sessions.

Health & Welfare and Leave of Absence Administration

· Administer FMLA and other types of leave absence.
· Manage open enrollment periods and other matters related to employee benefits.
· Participate in Annual Open Enrollment tasks.
· Perform diverse duties in the administration of employee benefits functions and coordinate work with accounting and Firm administration.

Compliance

· Respond to questions regarding HR policies and procedures, including leave of absence policies and processes. Be knowledgeable of Firm policies and federal and state employment regulations and requirements. Share information with Firm administration, the Personnel Committee chair, or Executive Committee as appropriate.
· Maintain the file on communication documents and templates so they are current and compliant with applicable leave laws. Assist with proper communication maintenance in the Firm’s intranet site, posting appropriate documents and other items.

Lead Recruiting process including recruiting, screening, interviewing of potential candidates for staff positions, new hire orientation, background and reference checks.

Department Administrative Responsibilities

· Assist with employee relations matters, including employee evaluation, disciplinary and compensation recommendations.
· Coordinate/prepare items for payroll.
· Handle day-to-day department administrative tasks.
· Perform employee verifications and attend to other hiring issues.
· Assist with event planning for employee functions.
· Assist and support DEI initiatives across the Firm.
· Other duties as assigned.

Qualifications and Requirements

· Bachelor’s degree and 5+ years of applicable human resources experience with focus on employee relations in a professional setting.
· Strong customer service focus with excellent interpersonal skills.
· A proven track record of maintaining confidentiality and attention to detail is essential.
· Ability to take initiative, prioritize, complete work with minimal supervision and effectively adapt to changing expectations and situations.
· High standards for personal performance and excellent verbal and written communication skills.
· A proven track record of sound judgement and problem-solving skills are critical.
· Ability to maintain the highest level of confidentiality at all times.
· Intermediate level of proficiency with MS Word and Excel is required.
· The successful candidate will have the flexibility to work occasional unscheduled overtime and be willing to travel to our offices in Columbus, Findlay and Detroit as needed.

We offer competitive salary and benefits including medical, dental, and 401k. We are an equal opportunity employer. Please submit your resume and salary requirements to jobs@eastmansmith.com.

Estate Planning Paralegal

Eastman & Smith Ltd., a full service, general practice law firm committed to the delivery of excellent, innovative, and solution-focused legal services, is seeking an experienced full-time paralegal or legal assistant to join our Estate Planning – Estate and Trust Administration Group in our Toledo office (40 hours/week + benefits).

Required Skills/Abilities:

• Must be a motivated self-starter with a “firm first” approach

• Must be organized and possess the ability to prioritize multiple tasks and projects to meet tight deadlines and handle a high volume of cases

• Must have a mature professional demeanor and excel at working with others as well as individually

• Must have strong desire to grow and develop professionally to learn all aspects of the practice

Education and Experience:

• Proficient using all Microsoft Office programs (Word, Excel, Outlook)

• Bachelor’s Degree preferred (paralegal certificate minimum requirement)

• Experience in the areas of probate and trust administration preferred

• Experience with IManage and/or LMS+ software a plus

• Experience preparing and filing probate court documents and pleadings

• Experience in preparation of Federal Estate Tax Returns (Form 706), Gift Tax Returns (Form 709) and Trust accountings ideal

We offer competitive salary and benefits including medical, dental, vision, Student Loan Repayment Program with company match, 12-weeks paid parental leave and 401k. We are an equal opportunity employer. Please submit your resume and salary requirements to jobs@eastmansmith.com.